Quotations and Financial Transactions

When a related party (i.e ECSS staff, council member, staff and/or council member’s family) participates in the submission of quotations for any purchase, the designated person will ensure a minimum collation of 3 quotations including the quotation by the related party. The designated person will record details of the quotation price, assess company creditability and expertise, and submit these details for the council’s approval.

During the selection process, any council member with conflict of interest (if quotation party is closely associated or related to council member) will not vote or participate in the selection process.

Only upon the council’s approval can then the designated person proceeds with the purchase.